For Councils
We have created some useful resources for member councils.
Best Practice Procurement Guidelines for Local Government 2024
The guidelines provide a set of principles and practices that represent the most efficient and practical course of action for each council in developing and maintaining their legislated procurement policy. The Municipal Association of Victoria accepted a request from Victorian local government procurement professionals to assist them in preparing updated procurement guidelines for the sector.
The aim of the guidelines was to address current local government procurement best practice and the requirements for procurement under sections 108 and 109 of the Victorian Local Government Act 2020. A sector reference group of procurement professionals from the sector was established to undertake this task. This is a working document and will be reviewed on a 6-monthly basis.
Changes to Section 108 & 109 of the Local Government Act
To support the changes to Section 108 & 109 of the Local Government Act 2020, the MAV Procurement team has issued a Collaborative Procurement Guidance Note (see below) detailing the guiding principles for Councils to consider as they undertake their collaborative procurement.
On October 27 2021, MAV Procurement hosted a sector wide Collaborative Procurement Forum outlining a suggested road map to collaboration and highlighted the collaborative efforts currently underway at the Northern Metro RPEN and Easter Region Group of councils. The Acting Director, Local Government at the Victorian Auditor-General’s Office also joined the discussion to present VAGO’s perspective on the latest collaborative requirements. See below for a copy of the slide deck.
Procurement
- MAV Collaborative Procurement Guidance Note - October 2021 (PDF - 236KB)
- MAV Procurement Collaboration Forum Presentation - 27 October 2021 (PDF - 3.8MB)
- Local government procurement strategy - September 2008 (PDF - 700KB)
- Model procurement policy (Word - 78KB)
- Supplier's guide to doing business with local government (Word - 1.18MB)
- Templates for contract management guidelines (Word - 191KB)
- Victorian Local Government best practice procurement guidelines 2024 (PDF - 2.79MB)
Request for Tender (RFT)
- Council Request for Tender Template Parts 1 and 2 (Word - 91KB)
- Council Request for Tender Template Part 3 – Specification Guidance (Word - 41KB)
- Council Request for Tender Template Part 4 – Response Schedules (Word - 76KB)
Contract Management
- Contract management guidelines (Word - 1.76MB)
- S186 Ministerial approval for MAV Procurement (PDF - 209KB)
LEAP Whitepaper
The introduction of rate capping in Victoria has seen councils across the sector place a greater emphasis on procurement practices, frameworks and outcomes.
Based on sector engagement in the LEAP continuous improvement program, MAV Procurement in collaboration with ArcBlue Consulting has developed the annual whitepaper series titled "Benchmarking to Enhance Procurement Outcomes"
This annual series provides insights into the current state of procurement across the Victorian sector and establishes benchmarks and highlights existing opportunities for growth within the sector. The aim of this whitepaper is to aid council executives and procurement teams in assessing how effective their procurement practices are and to assist in identifying new opportunities to help councils do more with less.
Download
- Benchmarking to Enhance Council Procurement Outcomes MAV FY2020: Overview Summary (PDF - 193KB)
- Benchmarking to Enhance Council Procurement Outcomes MAV FY2020 (PDF - 1.4MB)
- Benchmarking to Enhance Procurement Outcomes FY2019 (PDF - 760KB)
- Benchmarking to Enhance Procurement Outcomes FY2018 (PDF - 1.14MB)
- Benchmarking to Enhance Procurement Outcomes FY2017 (PDF - 1.48MB)
Engage with Us
For more information about working with MAV Procurement, please contact us.